Administrative Assistant

Black & McDonald Limited•Salt Lake City, UT

9d•Onsite

About The Position

Black & McDonald’s Salt Lake team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Project Administrator is a valued support role and will be based in the Salt Lake office, reporting to the Department Manager. Their primary focus is to assist with the overall project performance, helping the team to ensure its success. They will work closely with the Admin Team, Project Managers and Field Personnel.

Requirements

Strong Organizational skills
Ability to Meet Deadlines
Communicates Effectively
High Attention to Detail
Office 365 Skills
Intermediate Excel Skills
Aptitude for Learning
Holds Self and Others Accountable
Problem Solver and Innovator
Teamwork and Collaboration
Ability to multitask
Values and Respects Others
2-4 years of experience as a payroll administrator or accounts payable assistant may substitute for education requirements.
Preferred experience in utility or construction industry
Office Administration tasks and duties
Understanding the importance of Customer Service, Accuracy and Delivery
Proficient knowledge and understanding of: Planning and scheduling skills
Competency in MS Office 365 with Intermediate experience in Excel (e.g. Formulas, Pivot Tables, Filtering, knowledge of using a Macro)
Ability to work in a highly collaborative environment

Nice To Haves

Oracle JDE experience, but is not necessary
Knowledge of JDE would be an asset but is not a requirement

Responsibilities

Develop a working relationship with Field Personnel and Project Managers
Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracy
Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
Create work orders in Oracle JDE as requested
Review equipment used during construction in Excel, ensuring its accuracy and loading the data into Oracle JDE
Updating project information in Oracle JDE as requested
Run reports in Oracle JDE and follow up with Project Managers
Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
May communicate with various vendors to obtain copies of receipts, as needed
Assist with/provide back up to our Billing Personnel
Assist in other administrative functions when necessary
Other duties as assigned