Administrative Assistant (On Call) - Board of Commissioners

Deschutes County Human Resources • Bend, OR

27d • Onsite

About The Position

The Administrative Assistant supports County Administration and Risk Management and plays an important role in helping our front office run smoothly each day. This is a great opportunity for someone who enjoys working with people, providing excellent customer service, and keeping administrative operations organized and on track. In this role, you will be a key point of contact for the public, employees, and partner agencies. You will help manage day-to-day office operations, support shared communication channels, complete administrative and financial support tasks, and assist with workflow coordination across teams. We are looking for someone who is welcoming, dependable, detail-oriented, and able to shift between customer-facing service and behind-the-scenes support with ease. The ideal candidate takes pride in helping others, staying organized, and creating a positive experience for the people they support.

Requirements

• Office administrative practices, records management, and customer service.
• Financial recordkeeping, data entry, invoice payments, reimbursement processing, and business systems such as Munis or similar software.
• General office workflows, document tracking, and maintaining accurate records.
• Communicating clearly and professionally with staff, community members, vendors, and partner agencies.
• Working in a busy environment with changing priorities while maintaining accuracy and follow-through.
• Providing professional, courteous, and responsive customer service in person, by phone, and in writing.
• Managing multiple tasks and deadlines with strong organization and attention to detail.
• Reviewing information for accuracy, completeness, and compliance with established processes.
• Working independently, using sound judgment, and maintaining confidentiality.
• Building positive working relationships with co-workers, outside agencies, vendors, and the public.
• Associate’s degree in Business or Public Administration; AND two (2) years of public sector administrative and technical support experience; OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.

Nice To Haves

• Experience working in a government, county, municipal, risk management, finance, or public-facing administrative environment.
• Experience with Munis or similar financial, payroll, or enterprise software systems.

Responsibilities

• Welcome and assist members of the public, fellow employees, and community partners at the front counter, by phone, and through shared email inboxes.
• Provide administrative support to County Administration and Risk Management staff.
• Support departments with committee coordination and public meetings.
• Process a variety of administrative and financial support tasks, including data entry, reimbursements, vendor-related items, records tracking, and document handling.
• Support daily office operations by maintaining supplies, processing mail, and helping coordinate routine administrative workflows.
• Assist with Risk Management support activities, including main support for the County’s Skid Car program and the coordination of special event permits.
• Maintain accurate records, protect sensitive information, and contribute to process improvements that strengthen service and efficiency.
• Provide staff support to the Board of Commissioners and Board-appointed committees.

Benefits

• Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree