Administrative Assistant

University of Southern California • San Diego, CA

18d • $27 - $35 • Onsite

About The Position

Administrative Assistant II The USC Epstein Family Alzheimer’s Therapeutic Research Institute (ATRI), within the Keck School of Medicine of USC and located in San Diego, California, is an academic institute comprised of scientific collaborators dedicated to advancing the development of new treatments for Alzheimer’s disease through innovative clinical trials. ATRI is seeking a highly organized, detail-oriented Administrative Assistant to provide direct administrative support to Dr. Rema Raman. The ideal candidate will demonstrate exceptional attention to detail, professionalism, discretion, and the ability to effectively manage multiple priorities in a fast-paced academic research environment. The Administrative Assistant is expected to independently analyze, organize, and prioritize daily administrative activities, ensure deadlines are met, and support efficient office operations. The position requires strong organizational skills, critical thinking, flexibility, excellent written and verbal communication skills, and the ability to maintain a high degree of confidentiality. The Administrative Assistant is also expected to demonstrate professionalism, patience, and effective collaboration with other administrative assistants.

Requirements

• Advanced proficiency with Zoom (e.g. scheduling meetings, managing app integrations, webinar support, other features)
• Advanced proficiency with Microsoft Outlook
• Minimum Education: Bachelor's degree
• Addtional Education Requirements Combined experience/education as substitute for minimum education
• Minimum Experience: 3 years
• Minimum Skills: Secretarial or specialized clerical and administrative experience.

Nice To Haves

• Preferred Education: Bachelor's degree
• Preferred Experience: 4 years

Responsibilities

• Edit, format and finalize presentation slides and other professional materials with a high level of accuracy and consistency
• Update, maintain, and manage faculty Curriculum Vitae’s (CV’s), NIH and other funding agency biosketches, and professional biographies
• Coordinate, schedule, and maintain meetings, calendars, and appointments for Dr. Rema Raman and collaborating faculty
• Process, track, and manage faculty travel arrangements and reimbursement requests in compliance with institutional and funding agency policies
• Maintain and update administrative databases, compile data, and prepare reports as requested
• Format technical and scientific materials such as manuscripts, abstracts, and reviews for submission to scientific journals and scientific presentations, under faculty guidance
• Serve as a primary point of contact for internal and external communications, exercising professionalism, discretion, and sound judgment
• Cross-collaborate with other administrative teams at ATRI as needed
• Participate in special projects as assigned by their supervisor and support the efficient and effective execution of all administrative and research-related tasks and projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees