Administrative Assistant

Invesco • Downers Grove, IL

56d • $80,000 - $100,000 • Hybrid

About The Position

The Administrative Assistant supports the Americas Product organization across the full product lifecycle, providing high‑level administrative partnership to the Global Product team. This role requires deep knowledge of company operations, strong judgment, and exceptional communication skills. The ideal candidate is highly organized, adaptable, and skilled at balancing multiple priorities while maintaining professionalism and discretion in all interactions.

Requirements

• Demonstrates professionalism, discretion, flexibility, and strong interpersonal communication
• Ability to adapt quickly in a fast‑paced, dynamic environment with shifting priorities
• 7+ years of combined Executive and Personal Assistant experience
• Proven reliability, consistency, and trust‑building with stakeholders while handling confidential information
• Exceptional written and verbal communication with strong organizational and customer‑service skills
• Proactive problem‑solver with high proficiency in Microsoft Office and experience supporting global teams
• Thrives in hyper‑growth environments and contributes positively to team impact

Responsibilities

• Manage calendars, schedules, and meeting logistics to ensure smooth workflow
• Coordinate internal, external, on-site, and off‑site meetings, including room setup, catering, and guest support
• Handle travel arrangements, reservations, and related logistics
• Prepare and process expense reports, invoices, and other administrative documentation
• Create detailed meeting invitations with attendees, locations, virtual links, agendas, and prep materials
• Maintain organized electronic files, phone coverage, and departmental onboarding support
• Provide administrative backup to team members and assist with editing memos and presentations

Benefits

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed