Administrative Assistant

Kong•Sacramento, CA

2d•$77,840 - $111,200

About The Position

The Administrative Assistant is dedicated to supporting the U.S. Sales leadership team. This role is foundational — it is the first of what will eventually be a team of eight Administrative Assistants supporting Vice Presidents across the organization. The successful candidate will play a critical part in enabling senior U.S. Sales leaders to operate at maximum effectiveness by owning the day-to-day administrative infrastructure that keeps them organized, on schedule, and focused on strategic priorities. This is not a content or strategy role. The Administrative Assistant is responsible for operational and logistical excellence — calendar ownership, seamless travel, and accurate expenses. In some cases, the Administrative Assistant will partner with the Executive Assistant and/or others on the Workplace Experience team to provide support.

Requirements

3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders
Demonstrated ability to manage complex, multi-time-zone calendars with a high degree of accuracy and prioritization
Experience coordinating international travel and building detailed travel itineraries
Proficiency with expense management tools and processes
Excellent written and verbal communication skills in English; professional fluency required
Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details
High degree of discretion and sound judgment when handling sensitive or confidential information
Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, Slack, Zoom, Concur or similar expense platforms)

Nice To Haves

Prior experience supporting a Sales, GTM, or Revenue organization
Experience supporting leaders in a global or matrixed organization with stakeholders across multiple regions

Responsibilities

Own and manage complex, multi-time-zone calendars for U.S. Sales leaders
Proactively anticipate scheduling conflicts and resolve them with minimal disruption
Prioritize meeting requests in alignment with leadership priorities and rhythms
Coordinate across internal and external stakeholders to schedule meetings efficiently
Arrange end-to-end domestic and international travel including flights, hotels, ground transportation, and visas
Build detailed itineraries and travel briefs that minimize friction for leaders on the road
Monitor travel disruptions and proactively adjust arrangements as needed
Ensure compliance with company travel policies
Prepare, submit, and track expense reports on behalf of supported leaders
Ensure timely submission and policy compliance
Serve as the point of contact for expense-related follow-ups and reconciliations
Serve as a primary point of contact and liaison on behalf of U.S. Sales leaders for routine administrative matters
Handle correspondence, document routing, and information requests with professionalism and discretion
Maintain organized filing systems (digital and physical) for key documents and records
Identify opportunities to improve administrative processes and bring forward solutions proactively