Administrative Assistant

12Stone Church•Lawrenceville, GA

31d•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and organizational support to three lead team supervisors, helping ensure efficient operations, effective communication, and timely completion of priorities. This role requires exceptional organizational skills, attention to detail, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. This position is in the office 25 hours a week.

Requirements

Professes Jesus Christ as Lord and Savior
Commitment to personal spiritual growth
Models standards and expectations of leaders within 12Stone® Church
Must attend 12Stone® Church
Three to five years administrative experience
Expert Level of Proficiency in MS Office (Outlook, Word, Excel & Powerpoint)
Able to handle a high level of detail without causing stress to others
Must have the ability to multi-task and the ability to move quickly when situations rapidly change
Confidentiality is a must

Nice To Haves

College preferred

Responsibilities

Serve as point of contact for internal and external communications with supervisors
Assist with budget tracking, purchasing requests, invoices, entering and coding all receipts into accounting software.
Schedule meetings and appointments including: Work in E-Space Management System
Reserve spaces for onsite and offsite for meetings
Coordinate hospitality, including ordering food when needed
Prepare for onsite and offsite meetings
Prepare materials ahead of time for meetings
Communicate and invite meeting attenders
Coordinate with IT to set up registration for all events
Coordinate with Production when they are needed for meetings and events
Purchase supplies for all meetings and team events
Assist with Ministry Platform reports and information
Manage supervisor and team calendars
Maintain current staff lists for e-mail groups, Team Channels and Asana projects
Attend weekly meetings when necessary
Performing day-to-day administrative tasks for supervisors
Manage team email inbox responding to and delegating anything that does not require action from supervisors
Handle all (ever-changing) calendar (working at least 3 weeks out) in scheduling details, travel minutia, and general communication (email, mail, texts).