Administrative Assistant - Pittsburgh

BNI Talent Acquisition Team•Pittsburgh, PA

3d•Onsite

About The Position

At Barber National Institute, we're committed to making dreams come true. We provide children and adults with autism, intellectual disabilities, and behavioral health challenges, along with their families, the education, support, and resources needed to be self-reliant, independent, and valued members of their communities. We're seeking an organized, detail-oriented Administrative Professional to support our IDS Adult Day Services team and help ensure the efficient day-to-day operations that make our mission possible.

Requirements

Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent attention to detail and accuracy in data entry, record keeping, and administrative processes
Strong written and verbal communication skills
A customer service mindset when interacting with staff, individuals served, families, and visitors
The ability to work independently while collaborating effectively with leadership and team members
Sound judgment and discretion when handling confidential information
Proficiency in Microsoft 365 and other technology systems
High school diploma or equivalent required
Must be at least 18 years of age

Nice To Haves

Previous administrative, office support, purchasing, or accounting experience preferred
Experience with data entry, records management, scheduling, or office coordination preferred
Ability to learn and navigate multiple software systems, including CareLogic, Workday, Dayforce, SurveyMonkey, and Track It

Responsibilities

Entering and maintaining accurate data in CareLogic and generating reports as needed
Uploading satisfaction surveys and managing survey response tracking
Organizing and maintaining electronic and physical records
Ordering office and program supplies and coordinating agency stationery requests
Reconciling credit card transactions and processing purchasing approvals in Workday
Monitoring shared email inboxes and routing communications appropriately
Coordinating facility maintenance requests through Track It
Managing mail distribution for department leadership
Supporting staff registration for trainings, conferences, and travel accommodations
Serving as a Referral Coordinator by receiving and processing referrals
Assisting with employee onboarding processes, including Dayforce registration
Greeting visitors, managing building access, and answering incoming phone calls as needed
Coordinating meetings, employee recognition events, celebrations, and special department activities
Assisting leadership with administrative projects and operational support initiatives