Administrative Assistant
Hughes Hubbard & Reed LLP•New York, NY
•$90,000 - $95,000•Hybrid
About The Position
Administrative Assistant will be required to perform both legal document production and administrative support to partners and associates in varied practices within the Firm.
Requirements
- Solid organizational skills and electronic record-keeping (i-Manage Work)
- Strong proofreading skills with attention to detail
- Superior soft skills
- Effective written and verbal communication
- Adaptability and flexibility (accommodate the changing needs of the Firm)
- Ability to work well under pressure and meet deadlines in a timely fashion
- Strength in problem solving
- Strong work ethic
- Positive attitude and team player
- Proficiency in Word, Excel, Adobe Acrobat and PowerPoint
Nice To Haves
- Bachelor’s degree, preferred
- DeskSite document management, a plus
- Preferred experience, 3+ years in legal or professional services
Responsibilities
- Protect firm and client confidentiality
- Heavy maintenance of Outlook Contacts and Calendar
- Ability to schedule Microsoft Teams conference calls and meetings internally and externally
- Telephone support to paired attorneys
- Proactive monitoring and response to senior partner’s incoming mail both electronic and physical
- Attorney time entry (3E Workspace)
- New business intake (InTapp new matter memos/engagement letter templates)
- Client billing (3E Cosine Proforma)
- Processing of expense reports and invoices through Chrome River
- Travel arrangements both domestic and international
- Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, document comparisons/redlines, Power Point presentations, etc.)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
