Administrative Assistant

TEKsystems • Honolulu, HI

15d • $22 - $26 • Hybrid

About The Position

TEKsystems is seeking a highly organized, professional, and proactive Administrative Assistant to support leadership within a fast-paced and evolving operational environment. This role provides executive-level administrative and coordination support across multiple leaders, initiatives, and stakeholders. This is an excellent opportunity for someone who thrives in a dynamic environment, demonstrates strong attention to detail, and brings a high level of professionalism, discretion, and follow-through.

Requirements

• 2–5+ years of administrative or administrative assistant experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint)
• Ability to manage multiple priorities in a fast-paced environment
• Experience coordinating calendars and meetings
• Experience preparing documentations
• Highly organized and detail-oriented
• Professional and dependable
• Proactive with strong follow-through
• Adaptable and responsive in a fast-paced environment
• Collaborative and service-oriented
• Strong communication and interpersonal skills
• Discreet with sensitive information

Nice To Haves

• Healthcare industry experience is a plus

Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination across multiple leaders
• Coordinate executive travel arrangements and logistics
• Prepare agendas, meeting materials, presentations, and follow-up documentation
• Draft and support executive communications, correspondence, and documentation
• Maintain organized administrative files, records, and documentation
• Support logistics and administrative coordination for operational initiatives and projects
• Track action items, follow-ups, and administrative deliverables
• Assist with onboarding coordination and team administrative activities
• Support reporting, document formatting, and presentation preparation
• Serve as a professional point of coordination across leaders, departments, and stakeholders
• Ensure alignment on schedules, communications, and meeting readiness
• Handle sensitive information with a high level of confidentiality and discretion
• Promote organization, professionalism, and operational efficiency
• Anticipate needs and proactively support leadership priorities
• Help maintain consistency in administrative processes and workflows

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed