Administrative Assistant - DOL

FEDSYNC•Washington, DC

20h•Onsite

About The Position

The Administrative Assistant will provide comprehensive support to OSHA's Office of the Assistant Secretary and National Office Directorates. The role involves a wide range of administrative tasks to ensure smooth operations and efficient management of office functions.

Requirements

At least 5 years of relevant administrative experience, or a Bachelor's degree plus 2 years of relevant experience.
Proficiency in Microsoft Office Suite (2016) and office equipment. Strong organizational and communication skills.
Ability to manage multiple tasks efficiently and accurately in a fast-paced environment.
Must be able to work onsite in the District of Columbia Monday - Friday.
U.S. Citizen.
Acceptable background check including criminal history background check and credit Check.

Responsibilities

Manage and coordinate meetings, conferences, and teleconferences. Oversee the office events and leave calendar.
Handle accounts payable invoices and set up accounts payable invoices in the Department of Labor's New Core Financial Management System (NCFMS) in compliance with federal guidelines.
Review and update OSHA Directives using Microsoft Word and Excel. Update records in the Archives and Records Centers Information System (ARCIS). Maintain training records in the Learning Link system.
Process and expedite controlled agency correspondence using the Correspondence Tracking System (CTS). Ensure correspondence quality and readability.
Manage incoming and outgoing calls, provide information to callers, and direct calls as needed. Greet visitors and handle general office inquiries.
Create and manage databases, and maintain both paper and electronic filing systems. Handle document editing, record-keeping, and correspondence.
Attend meetings, provide summaries, and prepare conference or event materials.
Operate and maintain office equipment including scanners, copiers, and fax machines. Arrange repairs and manage office supplies.
Format, proofread, edit, and manage document information. Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook) and other office tools.
Make travel arrangements, reservations, and prepare travel vouchers using the E2 Travel system, adhering to federal regulations.