Administrative Assistant - Urbandale High School

Urbandale Community School District•Urbandale, IA

2d•Onsite

About The Position

Performs a variety of clerical support tasks involving the keeping of school records; the computer processing and production of documents and reports; provide reception, telephone answering, filing and related support services; the receipt and processing of operational data; the operation of multi-purpose office equipment and related work assignments as required; the maintenance of school records; computer processing and production of documents and reports; management of student records including grades and schedules; filing and related support services. Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

Requirements

Ability to operate a variety of standard office equipment including computer, printer, ten-key calculator, copy machine, fax machine, telephone, etc.
Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
Must be able to interact in a positive manner with students, faculty, parents and other staff members.
Strong background with technology.
Management of student databases and grading.
Knowledge of scheduling
Ability to think analytically and problem solve effectively.
High School Diploma or equivalent required.
Two to three years of secretarial, administrative or office management experience involving computer entry, accounting and records management experience.

Nice To Haves

At least one year of specialized training beyond high school preferred.

Responsibilities

Serve as receptionist; greet parents, faculty and students; direct visitors to appropriate locations; resolve problems personally or refer to principal or appropriate staff member; keep accurate list of calls, messages, information requests, problems and solutions and meetings and appointments.
Keep an accurate list of calls, messages, information requests, meetings and appointments.
Maintain accurate student records.
PowerSchool web page (announcements)
Support the work of the Principal and Associate Principal.
Update information in PowerSchool (attendance, locker info, student pictures, etc ) on a regular basis.
Work on purchasing and budgeting
Construct weekly newsletter and other daily communications (like sub list)
Troubleshoot and assist students, faculty, and staff with questions regarding forms, computers, office equipment, Powerschool, etc.
Intercom programming (bell schedules, alerts, paging).
Inform administration of urgent matters and determine when delegation of tasks is needed.
Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
Must be able to multitask in a busy environment.
Maintain confidentiality.
Maintain a reliable attendance record.
Other duties as assigned.