Administrative Assistant

Tcom, L.P.•Sioux Falls, SD

17d•Hybrid

About The Position

Performs a variety of clerical and service functions to support the efficient operation of the division. This role involves providing service for incoming calls, visitors, and correspondence, performing administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing. The position also includes coordinating meeting arrangements, performing various routine administrative tasks for the leadership team, assisting with projects within Aerostar, and potentially coordinating the collection, storage, and distribution of marketing materials. Additionally, the role assists with event planning and logistics, facilities management (including coordinating with vendors and service providers), and coordinating maintenance and parking with the building management company. The position requires flexibility in hours to support special events and occasional overtime, demonstrating Aerostar values, and maintaining a clean and safe work area by following established safety and ergonomic standards. The role may involve performing comparable duties and assisting in other areas as needed, as well as learning, understanding, continuously improving, and promoting Aerostar’s quality management system in accordance with ISO standards.

Requirements

High school diploma or equivalent education.
Exceptional oral and written communications, and customer service skills.
Proficient with computers, including Microsoft Office programs.
Strong organizational and problem-solving skills.
Ability to be flexible and multitask.
Team player who is self-motivated and has the ability to work with minimal supervision.
Ability to communicate effectively with team members and leadership staff.
Annual Motor Vehicle Record (MVR) check required. Refer to Aerostar Vehicle Operations Policy for guidelines.

Nice To Haves

Minimum 2 years related administrative experience is preferred.

Responsibilities

Provide service for incoming calls, visitors, and correspondence to the Aerostar office.
Perform administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing.
Coordinate meeting arrangements.
Perform various routine administrative tasks for the leadership team.
Assists with projects within Aerostar.
Depending on role, may coordinate the collection, storage, and distribution of marketing materials.
Assists with event planning and logistics.
Assist with facilities management. May include coordinating with vendors and services providers.
Coordinate maintenance and parking with building management company.
Flex hours to support special events and occasional overtime.
Demonstrate the Aerostar values in daily actions.
Maintain a clean and safe work area. Follow established safety and ergonomic standards.
May be called upon to perform comparable duties of a similar or related nature and/or assist in other areas as needed.
Learning, understanding, continuously improving, and promoting the Aerostar’s quality management system in accordance with ISO standards.