Administrative Assistant
About The Position
The administrative assistant will help keep the day-to-day operations of the office and field teams organized, accurate, and moving forward. As an Administrative Assistant, you’ll provide support across a variety of areas, from purchasing and employee onboarding to reporting, document control, and maintaining important company records. You’ll work with managers, employees, subcontractors, and other departments to make sure information is handled correctly and administrative needs are taken care of on time. The work you do will help keep teams organized and give them the support they need to focus on their projects. This position offers variety in your day and gives you the opportunity to work with people across the company while building a strong understanding of how office and field operations work together.
Requirements
- High school diploma or equivalent required
- 2+ years of administrative or office support experience preferred
- Strong Microsoft Office skills and comfortable working with spreadsheets and data
- Clear, professional written and verbal communication skills
- Strong organization and time management skills
- Ability to manage multiple priorities and follow through on time sensitive tasks
- Comfortable working with confidential information and sensitive documents
- Ability to work with and communicate effectively with employees, field personnel, subcontractors, and other stakeholders
Nice To Haves
- Associate degree preferred
- Notary Public certification is preferred
Responsibilities
- Coordinate purchase order requests from field employees and track them through completion
- Support employee onboarding by reviewing new hire paperwork, coordinating with General Contractors, and ensuring required documents are completed and submitted
- Maintain vehicle, rental equipment, and other company records while tracking important dates, expirations, and renewals
- Support subcontractor compliance by maintaining insurance certificates, tracking policy renewals, and helping ensure required documentation is in place before work begins
- Compile weekly reports, maintain files and document control, order office supplies, and support other administrative needs across the team
Benefits
- Medical, dental, vision, and life insurance
- 401K with company match
- Vacation time, sick time, and paid holidays
- Paid Parental leave
- Short-Term Incentive Plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
