Administrative Assistant

Indiana Family to Family•Fishers, IN

7d•$16 - $18•Hybrid

About The Position

Indiana Family to Family (INF2F) equips families of children and youth with diverse health and mental health needs by providing information, training, and personalized support. The Administrative Assistant plays a key role in ensuring the smooth operation of daily activities and supporting long-term initiatives that align with INF2F’s mission. This position requires a highly organized, discreet, and self-motivated individual who can effectively manage multiple priorities—from routine administrative tasks to complex coordination efforts—while providing essential support to INF2F leadership. This position allows for primarily in-office work with some flexibility to work remotely, for individuals located in the state of Indiana. Occasional in-state travel required.

Requirements

Experience in nonprofit work or a related field.
Outstanding interpersonal, oral, and written communication skills including the ability to summarize and explain complex information in terms understood by a variety of audiences.
Flexible and self-directed problem solver who takes initiative and sets priorities to see tasks completed.
Microsoft Office and Teams proficiency
Database / CRM, Salesforce preferred.
Proven understanding of social medial platforms / analytics.
Microsoft Teams, Zoom, Webex and other remote meeting platforms.
Associate’s degree preferred, High School Diploma or GED and Professional experience considered.
Remote work requires access to stable Wi-Fi with sufficient bandwidth to support video conferencing, cloud-based tools, and other online work-related activities while working remotely.
The Administrative Assistant can expect light to medium physical exertion and the ability to lift <30 pounds and walk medium to long distances.

Nice To Haves

Involvement with or knowledge of children and youth with special health care needs preferred.
Bilingual a plus.

Responsibilities

Provide administrative support to the Executive Director and Director of Programs, including data entry, and communication.
Maintain organized records and documentation ranging from meeting minutes to inquiries from new and existing contacts, including those referred for Peer Services, Training and Technical Assistance.
Assist with outreach activities including scheduling, registration, logistics and key contacts.
Track inventory of INF2F marketing materials and office supplies, ensuring necessary materials are on hand and prepared prior to events, meetings and training activities.
Support INF2F quality initiatives including postal communication efforts, satisfaction surveys and letters to donors, funders and sponsors.