Administrative Assistant - Sea Pines

Equity LifeStyle Properties•Swainton, NJ

5d•Onsite

About The Position

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. This role involves greeting guests, maintaining open communication with staff, and working closely with management to represent the company's quality and professionalism. The position also includes processing accounts payable, assisting with procurement card reconciliations, organizing files, ordering supplies, researching and implementing company-sponsored activities, attending training, handling telephone inquiries, running errands, and performing other miscellaneous duties as assigned.

Requirements

High school diploma, or the equivalent experience.
1+ year of office experience.
Strong communications and organizational skills.
Meticulous attention to detail.
Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
Willingness to work a flexible schedule, including weekends.

Responsibilities

Greet guests in a professional and friendly manner.
Maintain open communications with all property and regional staff.
Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
Process accounts payable within the automated accounting system.
Assist in processing procurement card reconciliations.
Organize and maintain files and order office supplies.
Research and implement company-sponsored activities.
Attend and participate in training programs and seminars as required.
Handle inquiries by telephone in order to back up property staff.
Run errands, including delivering various communications to guests or residents, as needed.
Perform other miscellaneous duties as assigned.