Administrative Assistant

MXR Imaging•Manasquan, NJ

6d•Onsite

About The Position

MXR - The Imaging Solutions Company (MXR) is one of the largest independent providers of diagnostic imaging equipment sales, service, training, parts and supplies in the nation. MXR is a full-service medical imaging company, offering an array of services that rival OEM service programs. The MXR product portfolio is diverse in options of new, used and reconditioned equipment for CT, MR, ultrasound, DR, CR, x-ray and ultrasound probes. The assortment of consumable and durable goods spans multiple product categories including film, radiation protection, contrast and contrast-delivery systems, patient positioning and transport, markers, quality assurance, phantoms, and much more. The experienced sales and service staff at MXR consults with customers to design the best solution based on facility-specific needs, budget and functional requirements. Representing multiple manufacturers gives MXR the ability to sell the best-proven equipment for each situation. As a full-service medical imaging company, MXR can deliver the equipment, do the installation, maintenance, perform warranty work, provide parts and even train the facilities' engineer on maintaining the equipment. Our customers can choose levels of service support that fits their organizational needs and budget. Location: Manasquan, NJ Position Description: The Administrative Assistant attends to visitors and deals with inquiries on the phone as well as face to face. Supply information regarding the organization to the general public, client and customers. Qualify incoming calls to the appropriate departments within the organization. Dispatch incoming service and/or parts' calls to the appropriate personnel in a timely manner.

Requirements

High School Diploma or equivalent
Working knowledge of Word, Excel, and Lotus Notes preferred
The ability to multi-task
Excellent verbal and written communication skills
Strong interpersonal and communication skills; experience in effectively communicating and the ability to act decisively to resolve problems
While performing the duties of this job, the individual is regularly required to use hands to finger, handle, or feel.
The individual frequently is required to stand, walk, sit, reach with hands and arms, and talk or hear.
The individual is occasionally required to climb or balance, stoop, kneel, and crouch.
The individual must occasionally lift and/or move up to 25 lbs.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Bachelor's degree

Responsibilities

Answer incoming telephone calls and direct calls to the appropriate personnel
Receiving and directly relay telephone messages to departments in the organization
Generate purchase agreements and invoices
Update company databases daily
Work side by side and assist sales reps
Monitor the use of office supplies and equipment
Provide information to incoming callers of the organization
Greet persons visiting the premises and direct them
Deal with queries from the public and customers
Ensures knowledge of staff movements in and out of the organization
General administrative and clerical support
Assist in preparing letters and documents
Assist with scheduling appointments, organize meetings/or reservations
Maintain clean reception area and other areas
Perform other duties as assigned