Administrative Assistant

FuelCell Energy • Danbury, CT

18d • $62,500 - $75,000 • Hybrid

About The Position

The Administrative Assistant supports senior leaders across the organization with a focus on Sales and Engineering leadership. This role is a critical enabler of execution in a fast-paced, globally distributed environment. The position requires strong business acumen, the ability to navigate time zones and cross-functional dependencies, and a proactive approach to managing priorities, communications, and operational workflows. Success is defined by improving leader effectiveness, driving coordination across teams, and maintaining operational momentum in complex, technical and customer-facing environments.

Requirements

• 3–5 years of experience supporting senior leaders in an executive assistant, administrative assistant, or operations support role
• Demonstrated ability to manage complex, global calendars and cross-functional coordination
• Strong communication skills, including experience with executive-level and customer-facing materials
• High attention to detail, strong organizational capability, and ability to manage competing priorities
• Proven ability to handle sensitive information with discretion
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams, SharePoint); experience with project tools (Monday.com, D365) preferred

Nice To Haves

• Bachelor’s or associate degree in business, marketing, communications or similar preferred
• Experience working in environments that include sales/customer-facing teams and/or engineering or technical organizations preferred

Responsibilities

• Manage complex, global calendars across multiple time zones, optimizing scheduling for customer and leadership priorities
• Draft and manage high-quality communications both physical and digital using PowerPoint, Staples Print, and Word, including customer-facing materials and leadership updates
• Coordinate domestic and international travel with consideration for customer commitments, site visits, and project timelines
• Manage expense reporting and administrative workflows with accuracy and timeliness
• Drive recurring business processes (staff meetings, operating reviews, reporting cadences, regular committee meetings)
• Support planning and execution of office events, team offsites, technical reviews, and meetings
• Leverage tools (Outlook, Teams, SharePoint, Excel, CoPilot tools) to improve visibility and execution
• Standardize processes for meeting preparation, materials management, and action tracking
• Serve as account administrator for Monday.com including board build-out, technical support and user account management (training available)
• Coordinate with shipping/courier services to manage timely and secure delivery of sensitive or confidential documents
• Order and coordinate catering (e.g., team lunches, meetings, events), ensuring alignment with schedules and team needs
• Serve as back-up for front desk receptionist and other administrative staff as needed

Benefits

• medical
• dental
• vision
• company-paid life/disability insurance
• 401(k) plan
• employee stock purchase plan
• generous paid leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree