Administrative Assistant

Standex•Sugar Land, TX

24d

About The Position

Standex International is a global industrial growth company operating through our market-leading brands in electronics, cutting-edge forming technologies, engraving, and scientific refrigeration. We work with our customers to advance progress through innovation. From inventing and producing parts for next-generation space vehicles to evolving vaccine refrigeration, designing functional textures for everyday products, improving renewable energy technology, and much more, we are focused on making what’s next possible. SUMMARY: The Administrative Assistant provides high-level administrative and strategic support to ensure the efficient operation of the President’s office. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a key liaison between the President and internal/external stakeholders.

Requirements

Bachelor’s degree preferred (Business Administration or related field)
3+ years of experience supporting C-level executives (President, CEO, COO, etc.)
Strong organizational and time management skills
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
High level of discretion and confidentiality
Ability to anticipate needs and work independently
Experience managing multiple priorities in a fast-paced environment

Responsibilities

Manage complex calendar, scheduling, and travel arrangements (domestic and international)
Prioritize and coordinate meetings, appointments, and events
Prepare agendas, presentations, reports, and briefing materials
Screen and prioritize emails, calls, and correspondence
Draft professional communications on behalf of the President.
Coordinate executive meetings, board meetings, and leadership sessions
Prepare meeting minutes and follow up on action items
Track key initiatives and ensure deadlines are met
Maintain confidential files and sensitive information with discretion
Manage expense reports and budget tracking for the executive office
Support cross-functional initiatives and special projects
Conduct research and prepare summary reports for decision-making
Assist with executive-level presentations and communications
Monitor progress on strategic goals and provide status updates
Act as a liaison between the President and senior leadership, employees, customers, and external partners
Coordinate VIP visits and external engagements
Represent the President’s office with professionalism and diplomacy