Administrative Assistant

BRP•Montreal, QC

24d•Hybrid

About The Position

We are looking for an Administrative Assistant reporting to the Directors of Direct Purchasing and Indirect Purchasing. This role offers the opportunity to manage calendars, support executive presentations, coordinate business travel and expense reports, plan and execute events, provide support for confidential projects, prepare and monitor budgets, compile performance indicators, manage employee and consultant onboarding/offboarding, and coordinate logistics for the courtesy fleet within the department.

Requirements

College diploma (DEC) in secretarial studies or other relevant training.
Between five (5) and seven (7) years of relevant experience within a multinational company.
Excellent command of both French and English, spoken and written.
Good knowledge of MS Office (Word and PowerPoint), as well as the Google suite (Gmail, Calendar, Sheets, Docs, and Slides).
Three (3) to five (5) years of experience in creating and enhancing high-level executive presentations with strong visual quality.
Strong decision-making skills, sound judgment, and a sense of initiative.
Strong organizational skills, attention to detail, and rigor.
Ability to effectively prioritize tasks.
Interest in and ability to learn budget processes.
Excellent customer service skills.
Discretion and a high level of professionalism.
Ability to work both independently and as part of a team.

Nice To Haves

Knowledge of any other language is an asset.
Additional training in executive presentations.

Responsibilities

Manage the calendars of the Directors of Direct and Indirect Purchasing, ensuring the organization and prioritization of meetings and/or conference calls, and supporting their smooth execution.
Support the directors in the creation and improvement of executive presentations.
Coordinate and organize business travel in accordance with established procedures, and prepare expense reports.
Contribute to the planning, coordination, execution, and support of events or meetings.
Provide support for various confidential projects when required.
Independently prepare and monitor the budget, and prepare explanations for budget variances.
Compile and maintain performance indicators (KPIs), survey data, and other management reports.
Be responsible for employee and consultant onboarding and offboarding.
Coordinate support and logistics for the courtesy fleet within the department.