Administrative Assistant - Rehab - Full Time - Days

Nebraska Methodist Hospital•Fremont, NE

6d•Onsite

About The Position

The Administrative Assistant provides experienced clerical and administrative support to the rehab department and assists with its daily functions and projects. The role promotes a welcoming environment through courteous customer service and supports leaders with communications, scheduling, records, reports, meetings, and other administrative activities. The position is located at Methodist Fremont Health in Fremont, Nebraska, and works Monday through Friday, 9:00 a.m. to 5:30 p.m.

Requirements

High school diploma or General Educational Development (G.E.D.).
At least 3–5 years of administrative experience.
Excellent interpersonal and customer service skills for verbal and written communication with physicians, callers, visitors, patients, families, and team members.
Skills to prepare reports, perform calculations, keep records, and deal effectively with people.
Ability to use a variety of computer applications.
Excellent grammar, punctuation, spelling, and presentation-layout skills.
Knowledge of office procedures and record-keeping principles.
Knowledge of Microsoft Word, Excel, and PowerPoint; proficiency with Microsoft Office products including Access and Outlook.

Nice To Haves

Additional coursework in clerical or administrative support.
Prior experience supporting leadership staff.
American Heart Association Basic Life Support (BLS) certification preferred for MJE Neurodiagnostics.
Knowledge of medical terminology.

Responsibilities

Welcome patients, families, visitors, physicians, staff, and other customers; provide directions and prompt, courteous service.
Maintain a safe, clean, and neat work environment, and communicate effectively with patients, families, and customers.
Provide clerical and administrative support to directors, system leaders, administrators, and medical directors, including preparing and maintaining confidential documents and communications.
Assist with departmental budget reporting and expense reconciliation when needed.
Contact departmental leaders, committee chairs, vendors, and other agencies to gather information, arrange meetings, and coordinate follow-up or reporting.
Prioritize daily activities and communicate priorities, projects, and workload appropriately.
Coordinate repairs for work areas and update the Administrative Policy & Procedures Manual as needed and per protocol.
Compose correspondence; maintain calendars; schedule appointments and meetings; resolve scheduling conflicts with appropriate personnel; and assist with travel arrangements.
Oversee departmental databases or software systems when assigned, including acting as software administrator and IT liaison for departmental applications.
Handle general communications, answer telephones promptly and courteously, and operate call systems or make announcements when applicable.
Maintain privacy and confidentiality of information.
Assist management with personnel records and requirements, including payroll timesheets, Paid Time Off usage, personnel files, interviews, and annual requirements; submit information to payroll on time and maintain PTO logs as directed.
Arrange candidate interviews, use the Kronos Payroll system as requested, prepare on-call schedules as directed, and remind service leaders of upcoming requirements.
Provide administrative support for Nurse Excellence responsibilities, including preparing materials for relevant councils and meetings; scheduling meetings, preparing and distributing agendas, and taking and distributing accurate minutes within five working days.
Coordinate monthly nursing division staff luncheons.
Use computer software to produce reports, graphs, databases, forms, correspondence, and other documents requested by leadership; follow up on and file responsibility reports, income statements, and productivity reports.
Collaborate with the Administrative Support Team, provide backup for other team members, and follow team expectations for time off, schedules, and communication.