Administrative Assistant to the Dean of Patton College of Education

University of Pikeville•Pikeville, KY

94d

About The Position

The University of Pikeville is seeking a full-time Administrative Assistant to the Dean of the Patton College of Education (PCOE). The position provides comprehensive administrative, clerical, and operational support to the dean and serves as the primary point of contact for students, alumni, employers, faculty, staff, and community partners. The role supports the college’s educational activities, meetings, student services, events, records, scheduling, supplies, reporting, and general office operations. It requires professional and responsive communication, discretion in handling confidential information, strong organization and time management, and proficiency with Microsoft Office and Google Suite. Review of applications begins immediately and continues until the position is filled. Applications received on or before 08/21/2026 will receive priority consideration. Final applicants are subject to background investigations, including a criminal history check and, when appropriate, financial and/or motor vehicle history checks. Applicants are asked to submit a letter of interest, current curriculum vitae, transcripts, and contact information for three to five professional references.

Requirements

Proficient written and verbal communication skills.
Ability to maintain confidentiality.
Good time management and organizational skills.
Ability to multitask, prioritize assignments, and meet deadlines.
Proficiency with relevant computer software, including Microsoft Office (Word, Excel, PowerPoint, and Outlook) and Google Suite (Google Docs, Google Sheets, etc.).
Ability to interact with administration, faculty, staff, and students in a highly responsive and professional manner.

Nice To Haves

Bachelor's degree preferred.
Previous Administrative Assistant experience preferred.

Responsibilities

Provide clerical support for the educational activities of the Patton College of Education.
Schedule appointments and take messages for the PCOE Dean as needed.
Prepare and file correspondence.
Organize PCOE and Teacher Education Committee meetings, including preparing agendas, sending calendar invitations, and taking and distributing meeting minutes.
Stock and maintain organizational and teaching supplies and compile supply orders.
Assist with the development of class schedules.
Maintain curriculum contracts and education handbooks.
Collect and file necessary information from education students while maintaining confidentiality.
Work with the Registrar’s Office to get students registered for appropriate classes after admission.
Organize, plan, and prepare student events and other education activities.
Access, complete, and submit maintenance work orders.
Assist in preparing reports related to annual reports, state program reviews, or accreditation.
Provide clerical support to PCOE faculty or staff as needed.
Perform other duties as assigned.