Administrative Assistant

Clorox • Durham, NC

3d • Hybrid

About The Position

Great technology organizations depend on exceptional operational support behind the scenes. As our Administrative Assistant, you'll play a critical role in helping senior technology leaders stay focused on strategic priorities while ensuring teams, meetings, events, and office operations run smoothly and efficiently. This is more than a traditional administrative position. You'll be a trusted advisor, relationship builder, problem solver, and organizer who brings structure to complexity. From coordinating global meetings and executive travel to planning large-scale events and supporting a collaborative office environment, you'll have the opportunity to influence how work gets done across a growing, high-performing technology organization.

Requirements

• 3 plus years of administrative assistant experience supporting executives.
• Intermediate to advanced Microsoft Teams, SharePoint and Word, beginner to intermediate Microsoft Excel skills and Power Point skills
• Advanced experience with Outlook email and calendaring program
• Experience in understanding complex business problems and articulating challenges, proposing solutions and working cross-functionally to achieve goals.
• Excellent oral and written communication skills
• Exceptional interpersonal skills with positive, can-do attitude
• Demonstrated ability to handle confidential information
• Ability to handle complex assignments using considerable judgment and initiative
• Results and detail orientation
• Follow through on projects and commitments with speed and efficiency
• Forward-thinking; plan effectively against future needs with a process-minded orientation
• Demonstrated ability to achieve results and meet deadlines with minimal direction
• Effective time management and ability to multitask

Nice To Haves

• Experience with Concur software for travel arrangements and expense reports submission (Concur is HIGHLY PREFERRED )

Responsibilities

• Responsible for providing comprehensive administrative support to the Vice President and Chief Technology Officer and Enterprise Architect.
• Manage calendars and coordinate full-cycle meeting logistics (scheduling, materials, follow-ups).
• Coordinate domestic and international travel, including itineraries and visa processing.
• Manage expense reports in a timely manner and reconcile P-card activity using Concur.
• Interact with internal and external customers, responding timely and appropriately to meeting and/or information requests.
• Coordinate end-to-end meeting logistics, including scheduling, agendas, materials, conference collaboration setup (virtual/hybrid), and follow-up action items.
• Provide general administrative and meeting logistics support for the larger Durham office EDT team including meeting meals (placing orders, receiving deliveries, food set up and clean up).
• Assist the VP team members to determine and prioritize business strategies based on their schedule.
• Assist in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.).
• Handle details of highly confidential and critical nature with discretion.
• Serve as information source, workspace coordinator and fulfill reasonable requests for EDT teammates globally.
• Plan and execute major events that are hosted by EDT or require large meeting coordination, either as the lead or part of the execution team.
• Handle conference room set-up including teleconference meeting set-up for virtual and hybrid team members for; coordinating with Enterprise Data & Tech (EDT) team
• Coordinate functional town halls and large meeting formats across global locations and time zones including calendar invitations, conference rooms reservations, and support events.
• Coordination with onsite facilities receptionist and American Tobacco Campus (ATC) representatives.
• Work closely with and assist the Executive Admin to the Chief Information and Data Officer
• Additional duties and responsibilities as needed.

Benefits

• Robust health plans
• Market-leading 401(k) program with a company match
• Flexible time off benefits (including half-day summer Fridays depending on location)
• Inclusive fertility/adoption benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed