Administrative Assistant

Industrial Bank•Largo, MD

19d•Hybrid

About The Position

Industrial Bank is a Community Bank that was established in 1934 and has been successfully operating for 90 years. It has acquired the distinction as a Community Development Financial Institution, with a mission to invest in low to moderate income communities we serve in the Mid-Atlantic region ranging from DC, Maryland, New Jersey and New York City. Industrial Bank is known for its community engagement and volunteer participation in all the communities it serves. We embrace a culture of Professional Kindness and Ideal Team Player. This is a hybrid position ( in the office a minimum of three days and remote for two), with a work location in Largo, MD. Industrial Bank provides health, dental, vision, 401k, performance bonuses, vacation, sick/safe pay, personal days, company paid short and long-term disability and life insurance plan and 11 paid holidays. We are seeking an Administrative Assistant with experience supporting C Suite Executive Management staff. This position will support the Executive Management positions which primarily includes President/CEO, and will work collaboratively with the AVP/Business Manager in the President/CEOs Office. Below are the qualifications and competencies we are seeking in this qualified candidate.

Requirements

Must have good communication skills, verbal and written.
Previous experience that demonstrates can perform under pressure
Required to have good customer demeanor
Ability to balance multiple priorities simultaneously
An associate degree in business management and administration
In lieu of degree must have at least 6 years of experience supporting C Suite Level executives
Ability to interact effectively with Board members, Bank officers, and the public
Five of experience supporting C-Level Executives, preferably in the banking or finance industry
Reporting Skills
Organization and Time Management Skills

Nice To Haves

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
Competencies (communication, teamwork, planning/organization, problem solving)

Responsibilities

Provides administrative support to ensure efficient operation of office.
Answers phone calls, schedules meetings and supports visitors
Assists in resolving scheduling conflicts
Carries out administrative duties such as filing, typing, copying, binding, scanning, and sorting mail etc.
Assists with reviewing requests for sponsorship and contributions and forwards to the appropriate officer
Completes operational requirements by scheduling and assigning administrative projects and expediting work results
Assists to ensure that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
Assists in making travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations
Exhibits polite and professional communication via phone, e-mail, and mail
Supports team by performing tasks related to organization and strong communication
Ensures operation of equipment by completing preventive maintenance requirements, placing IT Support tickets for repairs of equipment