IAD Administrative Assistant

Swissport International AG•Dulles, VA

9d•Onsite

About The Position

Swissport is a global leader in aviation services, providing Ground Handling, Cargo Handling, and Passenger Services. The company is seeking a dedicated Administrative Assistant to manage the administrative activities of the organization, ensuring effective and economical use of administrative staff, equipment, supplies, and other resources. The role involves managing day-to-day office services, liaising with functional managers, planning maintenance activities, researching and recommending office supplies and equipment purchases, and managing relationships with external suppliers. The position may also involve leading and developing a team to ensure administrative activities are completed efficiently and within budget. Swissport emphasizes diversity, equal opportunity, and a values-driven workplace.

Requirements

Experience in similar positions
University degree or proven track record
Excellent verbal and written communication skills
Professional phone etiquette
Self-driven and have high energy levels
Highly Organized, able to handle multiple tasks concurrently and troubleshoot/problem solve
Strong Outlook and MS Office skills - (must have strong Excel skill)

Responsibilities

Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically.
Manage copy services; office supplies, equipment, and inventory; administrative assistance; mail, distribution, and messenger services; records management; fleet management; and maintenance services; cafeteria and; facilities management; and reception and communication systems (such as telephone, fax transmissions systems, etc.).
Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs.
Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and use the organization’s resources effectively.
Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs.
Select, and manage ongoing relationships with external suppliers (for example cleaning or maintenance contractors or equipment vendors) to ensure the organization receives satisfactory standards of service.
May lead, direct, evaluate, and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets.