Administrative Assistant

CORE X Partners•Salt Lake City, UT

12d•Onsite

About The Position

The Administrative Assistant will provide comprehensive administrative support to ensure efficient office operations. This role involves managing communications, coordinating schedules, preparing documents, maintaining records, and supporting various teams including Customer Service and the Executive Team. The position will also play a key role in supporting facility expansion projects and identifying opportunities for process improvement. Confidentiality and a proactive approach are essential for success in this role.

Requirements

Excellent time management and organizational abilities.
Strong problem-solving skills and sound judgment.
Ability to maintain confidentiality and exercise discretion.
Positive attitude with a willingness to learn and assist wherever needed.
Ability to communicate effectively with employees, customers, vendors, and executives.
Strong computer and technology skills.
Ability to adapt to changing priorities in a growing organization.

Nice To Haves

Experience supporting executives or management teams.
Experience with ERP systems or other business management software.
Experience with CRM software.
Experience coordinating meetings, travel, and company events.

Responsibilities

Answer and direct telephone calls, emails, and other communications in a professional manner.
Manage calendars, schedule meetings, and coordinate travel arrangements for company leadership.
Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
Maintain electronic and physical filing systems to ensure accurate recordkeeping.
Assist with expense reports, invoices, purchase orders, and other administrative tasks.
Coordinate office supplies, equipment, and vendor relationships.
Organize company meetings, events, and employee activities.
Assist with onboarding new employees and maintaining personnel files.
Coordinate shipping, receiving, and other logistics as needed.
Assist the Customer Service Team by helping coordinate customer communications, maintaining customer records, tracking service requests, and supporting efforts to provide exceptional customer service.
Assist the Executive Team in coordinating and overseeing administrative aspects of the sales organization, including sales reporting, customer communications, meeting coordination, and initiatives that support continued sales growth.
Provide administrative support for the planning, coordination, and execution of the expansion of Core X Performance's existing facility, including scheduling, document management, vendor coordination, and project tracking.
Maintain confidentiality of sensitive company and employee information.
Support special projects and assist leadership with administrative and operational initiatives.
Identify opportunities to improve office procedures and administrative processes.
Perform other duties as assigned to support business operations.