Administrative Assistant

OHM Advisors•Livonia, MI

29d

About The Position

Come to work for OHM Advisors, the community advancement firm. With the singular mission of Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states including architecture, engineering, planning, surveying and construction engineering. We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future. What You Will Contribute to OHM Advisors With a professional approach and customer-first attitude, the full-time Administrative Assistant performs a full range of administrative duties supporting staff members located within our offices and helping support our satellite offices as needed via phone and video conferencing. This position interacts with all levels of staff daily. The ideal candidate will need to work independently as well as be a team member. Your positive approach will welcome all of our clients and help contribute to our mission of Advancing Communities.

Requirements

Associate’s degree in business administration or equivalent experience.
Minimum 3 years of administrative experience, with strong written and verbal communication skills.
Value collaboration, innovation, professionalism, and positive energy to the workplace.
Experience supporting leadership and executive staff.
Proficiency in Microsoft Office and Adobe Acrobat.
Willingness to learn software applications necessary to perform the role.
Strong teamwork and interpersonal skills, with the ability to build positive connections with clients and peers.

Responsibilities

Handle daily internal/external communications and direct inquiries to the appropriate department(s)/staff members.
Daily coordination with team leaders.
Organize and maintain the digital filing systems.
Assist with coordination, scheduling, registering for conferences, corporate events, seminars, training, and travel arrangements.
Assist with preparing, tracking, and managing contract documents and subcontract documents.
Assist with organization and setup for group events, including placing food orders for meetings/events.
Work with local team members, coordinating employee wellness initiatives and employee activities.
Prepare, proofreads and/or edits correspondence for management and team members including reports, letters, memos, forms, policies and procedures.
Assist the team with staff-related financial information including staff expenses and reconciling credit card statements.
Assist project managers with project controls as needed.