Administrative Assistant, Annenberg Public Policy Center

University of Pennsylvania

2d•$19 - $27•Hybrid

About The Position

The Annenberg Public Policy Center (APPC) is seeking a versatile, motivated Administrative Assistant with excellent writing and communication skills to provide administrative support to the APPC Director and work on a variety of writing, media, event, and communication tasks. The position will report to and serve in a primary administrative role for the APPC Director, as well as supporting several other roles and units within APPC, including assisting the APPC Director of Events and Facilities with select APPC events and archiving and the APPC Director of Communications with web content, graphics and social media outreach. The Administrative Assistant must be detail-oriented and adept at juggling projects. APPC is a premier communication policy center founded in 1993 by Ambassadors Walter and Leonore Annenberg, APPC’s mission is producing “research and engagement that matter” through cutting-edge communication science and by increasing the impact of communication scholarship to improve public well-being. APPC’s work is carried out by three research divisions (Communication Science, Institutions of Democracy, Climate Communication); three institutes (Annenberg Health and Risk Communication Institute, Leonore Annenberg Institute for Civics, Science of Science Communication Institute); a center focused on collaborative work and post-doctoral fellowships (Annenberg Center for Advanced Study in Communication); and a media project (FactCheck.org). This is a three-year, term-limited position through June 30, 2029, with extension contingent on funding and other factors.

Requirements

High School Diploma and 3 to 5 years of experience or the equivalent combination of education and experience.
Office administrative experience, preferably in an academic environment.
Excellent writing and communication skills, including both promotional and professional business writing contexts.
Attention to detail and ability to manage and prioritize multiple tasks.

Nice To Haves

Bachelor’s degree preferred.
Experience with Excel and PowerPoint and additional presentation tools preferred.
Experience with Photoshop, Canva and other editing tools including video editing tools is also desirable.
Social media campaign experience desirable.
Academic research and academic writing/citation experience helpful.

Responsibilities

Manage APPC Director’s calendar, including teaching, research, travel, speaking engagements, student meetings, and staff meetings.
Book travel for APPC Director, draft detailed itineraries, and prepare travel reimbursement requests.
Greet and escort Director’s visitors.
Answer Director and APPC phone lines and forward messages.
Maintain and review APPC Director’s obligations, priorities, and deadlines.
Organize and draft recommendations for the Director.
Create presentation materials for APPC Director presentations.
Maintain a network of contacts key to APPC programming and development activities.
Draft and send communications on behalf of the APPC Director and Deputy Director.
Assist the APPC Deputy Director and APPC Director with the Director’s research initiative.
Update APPC website, write website news posts, and obtain/edit art.
Help manage social media accounts, including creating and formatting posts.
Update databases of contacts and assist with tracking media coverage.
Perform routine maintenance of email distribution lists and research new contacts.
Develop thumbnail graphics and video clips for news releases and social media.
Format press releases for posting and distribute them.
Coordinate APPC-Annenberg Foundation Trust at Sunnylands retreats.
Assist APPC Director of Events and Facilities with execution of other APPC events, including creating invites, managing invite lists and RSVPs, organizing guest travel and reimbursements, assisting with agenda/schedule creation, liaising with tech support, arranging catering and vendors, assisting with event setup/breakdown, and assisting with tasks during events.
File and retrieve materials from APPC archives.

Benefits

Excellent healthcare benefits for employees and their families
Tuition benefits for employees and their families
Generous retirement benefits
A wide variety of professional development opportunities
Supportive work and family benefits
A wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children at Penn and other institutions
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options through TIAA and Vanguard
Substantial time away from work (vacations, personal affairs, illness/injury recovery, family time)
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to University resources, cultural and recreational activities (libraries, athletic facilities, arboretum, art galleries)
Discounts and special services (arts and entertainment, transportation, mortgages, new cars, cellular phone service, movie tickets, theme parks)
Flexible Work Hours
Penn Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance