Administrative Assistant

Techno•New York, NY

6h•$55,000 - $65,000•Onsite

About The Position

Techno is looking for an Administrative Assistant to support our New York office. This position will provide day-to-day administrative support and assist with coordinating information, schedules, documents, and other project-related needs. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. This role requires strong communication skills, attention to detail, and the ability to effectively coordinate across Project Managers, corporate teams, clients, and other stakeholders.

Requirements

3+ years of experience in an administrative, project support, office coordination, or similar role.
Strong organizational and time-management skills with the ability to manage and prioritize multiple tasks simultaneously.
Excellent attention to detail and follow-through.
Strong written and verbal communication skills.
Ability to coordinate effectively with multiple team members and balance competing priorities.
Proactive, dependable, and comfortable working independently while also supporting a team.
Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
Ability to learn new systems and processes quickly.

Nice To Haves

Bachelor's degree from an accredited college or university preferred.
Experience in an engineering, construction, architecture, or other professional services environment is a plus.

Responsibilities

Assist with organizing project documentation, correspondence, reports, schedules, and other materials.
Coordinate information and follow up on action items across multiple team members and departments.
Manage and prioritize multiple administrative tasks and requests while meeting deadlines.
Assist with scheduling meetings, maintaining calendars, preparing materials, and coordinating internal communications.
Support project teams with tracking documents, invoices, timesheets, expenses, and other administrative information as needed.
Maintain accurate records, files, and databases.
Assist with preparing and formatting reports, presentations, spreadsheets, and other project-related documents.
Communicate professionally with internal teams, clients, vendors, and other project stakeholders.
Help identify and address administrative needs to keep projects and office operations running efficiently.
Provide general administrative and operational support to the New York office as needed.
Take on additional administrative and project support responsibilities as the needs of the team evolve.