Administrator

BCCI•Poughkeepsie, NY

2d•$60,000 - $75,000•Onsite

About The Position

Structure Tone, Part of the STO Building Group is looking to add an Administrative Assistant for a project we have in Poughkeepsie, NY. They will be responsible for reviewing all project documents while also ensuring their accuracy, quality, and integrity. Help each of our project teams adhere to record retention policies, safeguard information, and retrieve data more effectively.

Requirements

3+ years of administrative experience
Excellent verbal and written communication skills
Strong time management skills with the ability to multi-task and prioritize
Computer literate and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Responsibilities

Provide general administrative and technical support to the team
Work with company business units and our insurance brokers to satisfy requests for certificates of insurance, auto ID cards and policy endorsements
Maintain a variety of records, including schedules of insurance, vehicles, drivers and drones, as well as real and personal property
Assist with the collection, organization and analysis of data necessary for the development of insurance renewal submissions
Organize, maintain and update electronic files and templates
Track and file binding documents, policies and invoices, reviewing for accuracy and consistency
Work with marketing on the development of internal and external education, marketing and presentation materials
Assume responsibility for coordinating various department projects and initiatives in support of business and department goals and objectives
Support the local Executives, scheduling meetings, coordinating travel arrangements and processing expense reports