Administrative Assistant

ELC Beauty LLC•New York, NY

9d•$33 - $52•Onsite

About The Position

This role will provide administrative support primarily to the VP,RDDC North America and VP,Enterprise Marketing NA as well as support the leadership team within these areas. This individual would possess the ability to build collaborative relationships and proactively seek ways to improve organizational efficiencies. This person will also assist with the execution of retailer and sales meetings and provide support for department initiatives as needed.

Requirements

Position requires 2⁃ 3 years experience in an administrative environment
College or university degree required
Proficiency in Microsoft Word, Excel, Outlook and Powerpoint
Excellent organization, multi⁃tasking, communication and writing skills
Ability to handle a fast⁃paced environment, work well under pressure, problem⁃solve and seek excellence in execution

Responsibilities

Ensure effective ongoing operations of VPs office, ability to multi⁃task.
Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, and vendor meetings.
Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones.
Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
Arrange all travel to include: itineraries, agendas, visas, and travel advances.
Handles expense reporting using Concur.
Maintain up to date appointments, requests and agendas for events on calendar.
Screen incoming calls, relay detailed messages and maintain call log.
Review all mail, non⁃confidential email.
RSVPs/Restaurant Reservations/Car Services.
Works closely with VP's to draft and generate appropriate correspondence required.
Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.
Develop and edit presentations and word documents as needed.