Administrative Assistant

Brown Harris Stevens Residential Sales, LLC•East Hampton, NY

8d•Onsite

About The Position

Brown Harris Stevens Residential Sales, LLC is seeking a dedicated Administrative Assistant to join their team. This role is crucial in fostering a collaborative environment by acting as a liaison between Agents and various departments such as Accounting, Marketing, and Human Resources. The ideal candidate will provide comprehensive administrative support, manage client inquiries, and ensure the smooth operation of daily tasks. This is a Full-time position eligible for company benefits after meeting the eligibility period.

Requirements

Professional and courteous demeanor.
Exceptional communication, customer service, and interpersonal skills.
High degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
Ability to learn and demonstrate excellent working knowledge of Real Plus.
Ability to maintain the highest level of confidentiality.
Ability to handle sensitive material concerning the organization.
Strong organizational and time management skills.
Ability to handle multiple tasks simultaneously and meet designated deadlines.
2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.

Nice To Haves

Associates or Bachelor’s degree preferred.
2 years or more of real estate or related industry experience highly desirable.

Responsibilities

Act as a liaison between Agents and Departments (Accounting, Marketing, Human Resources, etc.) to create a collaborative environment.
Prepare and copy board packages as instructed by Agents.
Provide administrative support to Agents, including generating letters, copying, faxing, and assisting with mailings.
Assist Agents with uploading photos for listings, running credit reports, and responding to general client inquiries.
Run daily listings search for Agents and email to all daily by 9:00 am.
Order and track business cards and name plates for all Agents.
Coordinate and track all advertising loans between Agents and Marketing.
Process mail and create a mailing tracker to be sent to Marketing.
Proofread all deliverables and communications.
Ensure consistency and standards are met on all work products.
Maintain the Agent mailbox directory.
Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
Provide back-up administrative support as needed.
Assist with special projects as needed.