Administrative Assistant

Hospital for Special Surgery • Uniondale, NY

17d • Onsite

About The Position

How you move is why we’re here. ® Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Requirements

• 1-2 years experience in healthcare and supporting administrators
• Microsoft Office Suite including Outlook calendar management, travel arrangements, meeting coordination, strong organizational skills with attention to detail
• Working knowledge of medical terminology.
• Self-directed, motivated, and resourceful.
• Demonstrates initiative.
• Working knowledge of MS Office Suite application: Word, Excel, Outlook.

Nice To Haves

• High School Diploma or equivalent G.E.D. required. Associate’s degree preferred.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for department leadership.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assists with meetings schedules, coordination, and documentations
• Support meeting logistics, including agenda preparation, minutes, and distribution of materials.
• Facilitate communication between leadership, staff, physicians, and external stakeholders.
• Assist with employee recognition, engagement initiatives, and departmental events.
• Perform registration functions across multiple service lines using the EPIC system.
• Receiving and triaging heavy incoming call volume and responding professionally
• Maintains satisfactory attendance record.
• Reports for duty punctually.
• Adjusts to changing situations and work assignments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level