Administrative Assistant

BlueScope•Rainsville, AL

17d•Hybrid

About The Position

The Administrative Assistant provides general administrative and operational support in a variety of functions for an individual, team, or department. The Assistant collects, reviews and analyzes data and uses word processing, spreadsheet, and graphics software skills to prepare reports, charts, budgets, and other presentation materials. They respond to or route routine inquiries from external and internal sources and may also schedule and coordinate meetings, travel, and other group activities.

Requirements

High school diploma or equivalent
3 years of administrative experience

Nice To Haves

Associates degree
5+ years of administrative experience

Responsibilities

Contact company personnel at all levels to collect, compile, and analyze data and information for inclusion in reports, presentation materials, and projects.
Compose correspondence and create charts, graphs, or tables as necessary.
Communicate and coordinate activities between departments and outside parties.
Manage schedules and arrange appointments, travel, events, conferences and meetings, virtual meetings, conference calls, etc.
Maintain office supply inventory and coordinate office equipment needs.
Manage expense reports and tracking.
Greet visitors and screen incoming phone calls.
Maintain electronic and paper files.
Coordinate receipt and shipment of mail and other items.
Leverage digital productivity platforms (Microsoft 365, Teams, SharePoint, Zoom, Slack, project management tools) to coordinate workflows, manage team communication, and support hybrid/remote work.
Collect, compile, and analyze data from digital dashboards, CRM systems, and business software to prepare reports, metrics, and visual presentations.