Administrative Assistant | Part-Time | Jungle Island

Oak View Group•Miami, FL

1d•$27 - $30

About The Position

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview In this role, you will provide administrative support to all departments at the venue, as well as to the General Manager. Your responsibilities will include administration, accounting, and payroll functions. This challenging position requires you to demonstrate consistent reliability, accurate attention to detail, and the ability to multitask while working well under pressure with changing deadlines. Additionally, you should possess excellent organizational and time management skills and be able to interact effectively with a diverse range of individuals. If you have the necessary qualifications, we would love to hear from you. Apply today! This role will pay an hourly rate of $27.00-$30.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until May 29, 2026.

Requirements

High School graduate or equivalent.
Minimum two years of business, general office or accounting experience
Knowledge and skill in using computer software, including MS Word / Excel / MS Email.
Ability to adhere to a high level of attention to detail.
Ability to maintain open, direct, positive and objective lines of communication with management.
Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally and with flexibility.
Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, NPO coordinators and volunteers, clients, vendors, business contacts, etc.
Ability to be self-directed in a team-oriented environment
Ability to work evenings and weekends, if necessary, as required in an event-driven environment.
Ability to work overtime hours, if necessary.
Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial and employee matters

Responsibilities

As an Administrative Assistant, you will be responsible for overseeing a comprehensive range of accounting operations, which include accounts receivable (A/R), accounts payable (A/P), payroll reporting, and general ledger (GL) entries.
Your duties will also involve performing month-end closing tasks, conducting account reconciliations, and preparing profit statements for management review.
Providing general office/administrative/accounting support, including input of weekly cash and sales reports, data entry, and event reporting for various departments
Ensuring W-4 and I-9 forms are completed and on file; maintain deductions file
Collecting data from multiple sources and generating reports of our event operating results to the venue management team and the Corporate Finance Department
Safeguarding company assets through close monitoring of accounting procedures; conducting audits as needed
Preparing current workbooks containing financial information by event type; supervising preparation of NFP reports by event, and payroll reporting by event types
Personnel file maintenance, answering employee inquiries regarding scheduling, facilities, job fairs, and new hire orientations, etc.
Relaying accounting, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner