Administrative Assistant

Howard Hanna Real Estate Services•Mount Sinai, NY

2d•Onsite

About The Position

Under the supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial, and advertising support to the branch office and sales agents. This is a part-time position, Monday through Friday, from 10:00 AM to 4:00 PM.

Requirements

Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers.
Exemplary customer service skills.
Ability to communicate professionally in oral and written fashion.
Strong clerical, statistical and administrative skills.
Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook.
Must be able to type with accuracy.
High school diploma required.
Knowledge of basic accounting, bookkeeping and computer skills required.
Ability to work independently on confidential material.
Good judgment and problem solving skills.
Ability to maintain skills required through training offered by the company or outside sources.

Nice To Haves

Prior experience managing or contributing to office social media accounts and creating materials using Canva.
Prior experience in an office administrative role.
Business school education desirable.

Responsibilities

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies.
Accurately reports information to the Office Manager, as well as the Accounting Department.
Manages and maintains the office’s social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; designs graphics and promotional material using Canva.
Orders installation and removal of signs, as well as maintains office sign inventory.
Accurately maintains the Lock Box inventory and logs.
Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
Processes checks for funds involved in real estate transactions.
Processes documents for new agents, including dues, board fees and applications.
Updates real estate transactional data into computer system.
Answers telephone and greets visitors.
Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
May perform other duties as assigned.