Administrative Assistant (Full And Part Time)
About The Position
We are hiring immediately for full and part time ADMINISTRATIVE ASSISTANT positions. At Union Square Events and CxRA, we believe great hospitality starts with great people. Together, our organizations combine culinary excellence, operational expertise, and genuine hospitality to create exceptional experiences across New York City and beyond. Founded in 2005, Union Square Events has grown into a leading hospitality company serving a diverse portfolio of cultural, corporate, entertainment, and private venues, while CxRA—established in 1996 as the catering arm of Restaurant Associates—has built a reputation for highly customized events, innovative menus, and impeccable execution. In 2026, Union Square Events and CxRA began operating from a shared kitchen and commissary, expanding opportunities for collaboration, innovation, and culinary excellence across both brands. Team members have the opportunity to support a diverse range of venues and events while contributing to organizations that share a commitment to quality, professionalism, and exceptional hospitality. Together, we believe great hospitality is about more than outstanding food—it’s about creating memorable experiences and making every guest feel genuinely welcomed. This role is responsible for clerical functions and administrative support of food service programs.
Requirements
- Previous culinary and administrative experience is required.
Responsibilities
- Answer telephones and direct inquiries in a professional and client centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
- Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
- Enter weekly cash sales and meal counts using computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim form for reimbursement.
- Assist in preparation of end of month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain clean and safe work environment; ability to perform job safely.
- Performs other duties as assigned.
Benefits
- Internal Employee Referral Bonus Available
- paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
