Administrative Assistant

KAAST MACHINE TOOLS INC•Upper Darby, PA

12d•Onsite

About The Position

We are seeking a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is proactive, detail-oriented, and comfortable managing schedules, communication, and internal processes in a fast-paced environment. You will work closely with all departments—including leadership, sales, and service—playing a key role in coordinating service activities, maintaining organization, and supporting overall business operations. This is not a sales or customer service–only role. This position focuses on internal coordination, scheduling, and administrative support for service and operations in an equipment / manufacturing environment.

Requirements

2+ years of administrative experience preferred
Strong communication and organizational skills
Ability to manage multiple priorities and timelines effectively
Proficiency in Microsoft Word and Excel
Experience working with CRM systems
Ability to multitask and prioritize effectively in a fast-paced environment
Positive attitude with a willingness to learn and problem-solve
Must reside within a reasonable commuting distance of Aldan, PA 19018.

Nice To Haves

Familiarity with QuickBooks is a plus
Experience in a manufacturing, distribution, or technical environment is a plus

Responsibilities

Coordinate service team scheduling, including technician travel and parts availability
Communicate with manufacturers regarding equipment orders, parts, and logistics
Maintain accurate records and updates within CRM system
Assist with basic bookkeeping tasks using Excel (formulas, data entry)
Answer and direct incoming calls
Manage incoming and outgoing mail, including bulk mailings
Track and order office supplies
Support internal projects and administrative tasks as needed