Administrative Assistant for AST

College of Eastern Idaho•Idaho Falls, ID

2d•Onsite

About The Position

Performs a wide variety of administrative support functions to assist the academic deans and facilitate the efficient operation of the departments. This role involves managing records, correspondence, scheduling, financial transactions, and providing support to students, faculty, and staff. The position requires a high level of organization, discretion, and proficiency with office technologies.

Requirements

Extensive experience with Microsoft Office Suite
Strong interpersonal and communication skills
Knowledge of office support functions including word processing
Ability to gather and compile data
Knowledge of cloud-based technology
Ability to multi-task on complex projects
Ability to facilitate collaboration and communication among diverse groups; exercising discretion with respect to confidential employee relations and documentation
Exceptional planning and organizational skills
Ability to handle sensitive issues and maintain confidentiality
Ability to take initiative and ownership of projects
Ability to adapt to changing priorities and meet deadlines

Nice To Haves

Prior experience in higher education administration
Professional training in Office Management & Technologies
Associate Degree or higher in Office Technologies/Management or similar field

Responsibilities

Records minutes for various meetings
Composes letters, correspondence, and memos
Responds to phone, email, and in-person inquiries in a timely, professional, and respectful manner
Supports calendar coordination, event and meeting preparation, location reservation, travel arrangements, data maintenance, and day-to-day operations
Collaborates with various entities and departments, both internal and external
Compiles and analyzes information from a variety of sources to prepare reports
Uses cloud-based technology to maintain a variety of documents and administrative records
Delivers a wide range of support and customer service functions to students, faculty, and staff
Maintains expert-level knowledge of applicable policies, procedures, regulations, rules, statutes, and laws
Some responsibility for financial records keeping including monitoring budgets and preparing financial transactions
Executes all administrative facets of budget procedures, including preparation of purchase orders, invoices, expense reports, ordering supplies, and basic bookkeeping
Assists deans with course schedule planning
Maintains and secures sensitive and personal information and data
Performs miscellaneous job-related duties as assigned