Administrative Assistant Families First Funeral Care

Fidelity Memorial Group Corp•Savannah, GA

2d•Onsite

About The Position

The Office Administrative Assistant will support the administrative functions of a local funeral home. This role involves managing various office tasks, including record-keeping, financial support, supply management, and HR administration. The position requires a professional demeanor when interacting with families and maintaining confidentiality.

Requirements

Proficiency in funeral home software.
Experience with financial tasks such as making deposits and paying invoices.
Skills in inventory management.
Ability to prepare and oversee funeral/cemetery-related forms.
Experience with expense reporting and receipt management.
Organizational and time management skills.
Knowledge of HR processes, including new hire paperwork and maintaining confidential files.
Experience updating websites and managing obituary placements.
Willingness to become a notary (company will pay the fee).

Responsibilities

Process and scan contracts into funeral home software to maintain proper records.
Make deposits as needed and collaborate with corporate administrator.
Order supplies for the office and complete inventory counts.
Assist in preparing and/or overseeing all funeral/cemetery-related forms.
Receive and pay invoices.
Collect, scan, and file employee credit card receipts and help prepare expense reports.
Maintain an organized, structured, and efficient work area.
Administer local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.).
Update company website with current obituaries and ensure obituaries are placed in requested newspapers.
Notarize documents, as needed.