Administrative Assistant

International Shoppes LLC•South Valley Stream, NY

About The Position

The Administrative Assistant – Food & Gifts provides administrative support to the Food & Gifts department by coordinating purchasing documentation, maintaining product and vendor records, and supporting daily departmental operations. This position works closely with internal teams and external vendors to ensure accurate, timely, and efficient execution of purchasing and merchandising activities.

Requirements

Associate's degree or equivalent administrative experience; Bachelor's degree preferred.
Minimum of 2 years of administrative experience, preferably in retail, merchandising, purchasing, or a related field.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong organizational, communication, and interpersonal skills.
Demonstrated ability to manage multiple priorities with a high degree of accuracy and attention to detail.

Nice To Haves

Experience with ERP or inventory management systems is preferred.

Responsibilities

Provide administrative support to the Food & Gifts team.
Prepare, process, and maintain purchase orders, vendor records, and product documentation.
Coordinate communications with vendors regarding orders, pricing, deliveries, and product information.
Maintain accurate item, pricing, and inventory data within company systems.
Generate reports and assist with data analysis to support purchasing and merchandising decisions.
Coordinate meetings, calendars, travel arrangements, and departmental correspondence.
Assist with seasonal product launches, promotions, and special projects.
Maintain organized departmental files and ensure documentation is complete and accurate.
Collaborate with cross-functional teams, including Merchandising, Operations, Finance, and Distribution, to support departmental objectives.
Perform other administrative duties and projects as assigned.