Administrative Assistant

Northwestern Mutual•Milwaukee, WI

7d•Hybrid

About The Position

NM’s Data Solutions & Enablement (DSE) team is seeking a strategic, analytical, organized, and motivated administrative assistant to join the team. Reporting directly to the Senior Director, Strategy & Business Operations, you will be responsible for supporting the DSE leadership team by managing day-to-day administrative and operational needs through effective calendar management, meeting coordination, travel logistics, and event management. You will prioritize tasks across multiple VP leaders and are expected to have strong experience working with executive teams in fast-paced environments.

Requirements

5+ years of administrative experience supporting multiple senior level executives in a fast-paced, corporate environment
Excellent written and verbal communication skills
Excellent organizational and time management skills
Attention to detail and problem solving
Strong calendar management and prioritization skills
Mastery of MS Office, including Word, Excel, PowerPoint, and Outlook
A strong team player, who thrives in a collaborative setting, poised and able to work with individuals at all levels of the organization
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
Administrative Service: Provides administrative support and service delivery to help business operations run efficiently and effectively.
Interpersonal Savvy: Relates well to all kinds of people inside and outside of the organization. Builds appropriate rapport and constructive, effective relationships. Uses diplomacy and tact and diffuses high-tension situations comfortably.
Organizational & Political Savvy: Marshalls resources effectively and efficiently to orchestrate multiple activities; navigates internal and external politics adeptly to recognize and leverage organizational realities for efficient problem-solving.
Teamwork: Engages in others' behaviors to generate strong team cohesion and orientation. Facilitates open dialogue within and across teams to create trust and understanding. Shares collective successes and opportunities to improve as a group.
Technical & Digital Acumen: Leverages knowledge and approaches of digital products and technologies to solve problems, complete tasks, and accomplish goals. Demonstrates effective adaptability to new and emerging technologies.

Nice To Haves

Bachelor's and/or master’s degree preferred
Experience with Confluence, SharePoint, and Concur, preferred
Experience in event planning and/or project coordination is a plus

Responsibilities

Provide administrative support to the Data Solutions & Enablement (DSE) leadership team
Drive calendar management across multiple VP leaders and identify areas to optimize the leadership team’s time and make recommendations regarding time management, prioritization, and business needs
Execute business travel and expense reports for VP leaders
Support the management of department monthly/quarterly activities including employee engagement, lunch & learn series, department holiday parties, in-person leadership and team offsites, and town halls
Own meeting attendee communications, venue management/coordination, audio/video set-up, catering, and program material preparation
Support building space management and facility moves
Maintain all department supplies and orders with external venues and internal partners
Facilitate new hire onboarding and terminations
Find opportunities for process optimization throughout team and company processes