Administrative Assistant

PBK Architects•West, TX

55d

About The Position

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned

Requirements

5+ years of administrative/professional office experience
Superior client focus/service mentality
Strong problem-solving and teamwork skills
Creativity, integrity, and initiative
Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
Proficiency in Adobe Acrobat Professional
Strong organizational skills and excellent communication skills, both verbal and written
Strong attention to details, including proofreading
Ability to prioritize multiple projects and adjust work accordingly

Nice To Haves

You have experience serving C-level leadership
You have previous experience in a professional services firm (architecture, engineering, law office)
You have a bachelor's degree

Responsibilities

Actively involved in the day-to-day operations of the Partner in charge and leadership
Assist with Set up and planning for Client Meetings and firm wide events
Prepare meeting space for team meetings
Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences
Meeting Minutes and Meeting Agendas
Prepare Letters, contracts and other communications
Schedule and coordinate meetings
Log / Prepare Client Sponsorship Requests and other check requests
Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
Liaison with consultants, clients, printers and suppliers
Performs internet research upon request
Assists with special projects as needed
All other duties as assigned