Administrative Assistant - Minneapolis, MN

Abbott•Minneapolis, MN

2d•$20 - $41•Onsite

About The Position

Our Abbott Nutrition Retail Sales Office located in Minneapolis, MN currently has an opportunity for an Administrative Assistant. This full-time position sits onsite in our downtown Minneapolis office on Nicollet Mall. This role is responsible for all administrative functions of the office and supported Business Centers, including answering phones, calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating business documents, preparing presentations, handling teleconference and media setups, and acting as a liaison for remote access issues. The position may also involve tracking budget expenditures and coordinating departmental files in compliance with corporate and government regulations. The Administrative Assistant will organize and maintain digital and physical filing systems, follow purchasing and requisition procedures, and utilize advanced software skills, including Microsoft Office Suite and other business-specific software. Additionally, this role coordinates new employee office set-ups and onboarding, plans and organizes office events, and serves as the primary point of contact for office-related needs and manager's schedule.

Requirements

Previous administrative experience or equivalent
Operates independently and works on own initiative
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook
Proficient in all applications
High School diploma or equivalent

Nice To Haves

Associate's degree in Secretarial Science preferred

Responsibilities

Answering phones
Calendar management
Scheduling travel
Managing correspondence
Scheduling couriers
Processing expense reports
Meeting/event planning
Creating or modifying business documents
Preparing presentations from source materials
Handling teleconference and media setups
Acting as a liaison for remote access issues
Tracking budget expenditures
Coordinating and maintaining departmental files
Organizing and maintaining digital and physical filing systems
Following purchasing and requisition procedures
Coordinating new employee office set-ups and onboarding
Planning and organizing office events, staff meetings, conferences, team off-sites
Managing domestic and international travel plans
Managing expense reporting timely and correctly
Primary contact for office related needs - including supply management, building communications, office maintenance and parking detail
Daily interaction and support of Sales & Category teams
Proactively identifies and resolves scheduling conflicts
Primary point of contact for manager’s schedule
Identify and implement ways to streamline office procedures and increase efficiency