Administrative Assistant

Allegan County • Allegan, MI

28d • $24

About The Position

This position sets up drainage projects and assists in apportioning the costs among affected property owners. Answers questions from the public concerning drainage districts, assessment procedures and provides information regarding assessments, unpaid balances, and interest due. Serves as administrative assistant for the Drain Office and the Board of Public Works performing a variety of administrative tasks.

Requirements

• High school diploma or equivalent, plus advanced coursework in office computer applications, accounting or related courses
• Two (2) or more years of office experience

Nice To Haves

• Associates Degree in computer processing or accounting
• Experience that provides some familiarity with the operation of the drain office

Responsibilities

• Provides information by telephone and in person to all stakeholders concerning the functions, processes, and requirements of the Drain Office and Board of Public Works.
• Assists customers with permit applications.
• Receipts in and processes daily mail.
• Types and files letters, reports, minutes, notices, vouchers, permits and standardized documents.
• Prepares and mails to appropriate stakeholders.
• Sets up drainage districts to reflect the property being assessed.
• Applies assessing factors for parcel and government units within each district.
• Determines payoff amounts, pro-rate interest and maintain records to accurately respond to title insurance companies, banks, realtors and individual property owners.
• Researches records to determine property ownership in order to complete and file various legal documents.
• Schedules and prepares materials for legal hearing dates, public meetings and preconstruction meetings.
• Maintains inventory and reorders departmental supplies.
• Collects/receipts money, maintains records of accounts receivable for services incurred.
• Prepares transmittals, maintains records of delinquent accounts, prepares and mails collection invoices.
• Assists in the preparation of the Drain Commissioner’s annual report to the County Board of Commissioners.
• Provides administrative support to the Board of Public Works.

Benefits

• Health benefits begin on the first of the month after your hire date - Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 premium)
• County-funded Health Savings Account with our two high-deductible medical plans
• County-paid employee life insurance coverage
• County-paid short-term disability coverage, up to 52 weeks
• Generous retirement plan, including a county contribution of 7% of your annual earnings
• Tuition Reimbursement Program for college degree courses
• Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
• 13 paid holidays, in addition to PTO
• FREE use of Allegan County government's two fitness centers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED