Administrative Assistant

Desjardins • Brossard, QC

19h

About The Position

This is a temporary position for 3 months. The incumbent supports the class 6 or 7 business centre manager and all other managers by performing various administrative support and secretarial duties. He or she also helps plan and coordinate management activities.

Requirements

• Trade school diploma in a related field
• A minimum of three years of relevant experience
• Knowledge of French is required
• Impeccable French spelling and grammar
• Understanding of the philosophy and inner workings of a financial services cooperative
• Knowledge of service standards
• Knowledge of the business centre budget system
• Standing alone
• Professionalism and attention to detail
• Action oriented
• Communicates effectively
• Customer Focus
• Differences
• Nimble learning
• Plans and aligns
• Situational adaptability

Nice To Haves

• Other combinations of qualifications and relevant experience may be considered

Responsibilities

• Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail.
• Coordinate the delivery of a variety of files to the management and coordinating committees, as well as any other committees.
• Organize and attend a variety of meetings, such as management committee meetings.
• Record the proceedings and minutes and perform follow-ups as necessary.
• Help plan the logistics for a variety of events, including team and committee meetings, training seminars, phone conferences, travel and PR activities.
• Support internal and external communications initiatives for the business centre, such as employee meetings and marketing and promotional activities (e.g., donations and sponsorships).
• Perform a variety of administrative tasks associated with internal management (e.g., sales tracking, dashboard, expense account monitoring, inventory and supply management, employee files, performance evaluations, billing, budget management).
• Manage documents and update files for the business centre as a whole (e.g., filing, purging and archiving) according to practices and rules in effect.
• Perform a variety of secretarial duties including writing, formatting, updating, creating, assembling and editing documents for the business centre as a whole.
• Assist the business centre manager and all other managers with research, procedural and IT tasks.

Benefits

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree