Administrative Assistant

MMS Group • New York, NY

23d • $0 - $21 • Onsite

About The Position

MMS Group is seeking an experienced Administrative Assistant to support the Property Manager with the overall management of our residential properties. This role is for a 156-unit residential property located in New York, NY. The Administrative Assistant will be responsible for a variety of tasks including customer service, correspondence, financial report preparation, and file management.

Requirements

• Administrative assistant in a residential setting preferred
• High school education or equivalent
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with RealPage OneSite or similar property management software a plus

Nice To Haves

• Bilingual skills a plus
• Able to work in a challenging environment with minimal direction.
• Solution-based thinking skills are highly valued.
• Ability to work independently, organize tasks, manage time, and prioritize projects.
• Excellent verbal and written communication skills
• Ability to maintain confidentiality at all times

Responsibilities

• Answer phones and greet tenants in a professional manner
• Compose and type all correspondence and documents
• Maintain professional communication with residents, applicants and vendors
• Log all owner and resident complaints and promptly dispatch maintenance personnel
• Assist with the preparation of monthly Financial Reports
• Maintain files and paperwork
• Work independently, organize tasks, manage time, and prioritize projects
• Perform other duties as outlined in the job description.

Benefits

• 12 paid holidays per year.
• Up to 2 weeks PTO in the first year, increasing with tenure.
• Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment.
• Up to $3K per calendar year Health Reimbursement Account.
• Company-paid life insurance.
• Company-matched 401(k) retirement savings plan.
• Company-paid certifications and licensing.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED