Administrative Assistant

Austin Peay State University•Clarksville, TN

17d•Onsite

About The Position

The Administrative Assistant provides part-time administrative and clerical support to the TRIO Student Support Services program. This position assists with daily office operations, student records management, and program support activities to ensure effective service delivery and compliance with federal grant and institutional requirements. Employment is contingent upon the availability of grant funding.

Requirements

Minimum of one (1) year of progressively responsible professional office experience
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
Experience with budget monitoring, financial tracking, and/or basic fiscal management
Demonstrated ability to work effectively with various populations

Nice To Haves

Bachelor’s degree from an accredited institution
Knowledge of TRIO programs and federal grant regulations
Prior experience with TRIO Student Support Services (SSS) or other federally funded programs

Responsibilities

Provide administrative and clerical support to TRIO Student Support Services staff
Maintain accurate student records and files in accordance with federal TRIO regulations and university policies
Perform data entry and assist with tracking student participation, services, and program outcomes
Assist with front office operations, including answering phones, responding to email inquiries, and greeting students and visitors
Prepare correspondence, reports, and program materials as needed
Assist with scheduling meetings, workshops, and program activities
Support purchasing requests, supply inventory, and basic office operations
Assist with preparation and logistics for workshops, orientations, and special events
Maintain confidentiality of student, staff, and program information
Perform other duties as assigned in support of program goals