Water Treatment Plant - Administrative Assistant

Pittsburgh Water•Pittsburgh, PA

1d•Onsite

About The Position

The Administrative Assistant will be responsible for supporting the management and staff in the departments of Operations, Safety/Security, Environmental Compliance, Laboratory, and Water Quality.

Requirements

Ability to work well with all levels of internal management and staff, board members and public officials, as well as vendors and customers of all levels.
Strong technical, analytical, and communication skills.
Evident organizational skills throughout work history.
Experienced user of MS Office 365 and common office equipment.
Willingness to work in a fast-paced environment where needs change rapidly.
Sensitivity to confidential matters is required.
High School Diploma or GED
Two (2) years of progressive assistant experience
Applicant must present a current, valid Class C (Class 1) PA Motor Vehicle Operator’s License at the time of application or prior to appointment.
A valid driver’s license must be maintained throughout employment.
Applicant must have permanent residency within one of the following Pennsylvania counties at the time of appointment and remain a resident within one of the noted counties throughout employment with the Pittsburgh Water: Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Lawrence, Indiana, Washington, or Westmoreland.

Nice To Haves

Bachelor’s Degree in Business Administration or a related field preferred.
Five (5) years of related experience in public/government office preferred.

Responsibilities

Act as departmental procurement office; assists in the procurement of materials and services, drafts and tracks departmental purchase orders and expenditures, creates reports as needed, verifies receipts of items, and receives items in the procurement systems.
Produce correspondence, forms, and presentations using relevant computer software.
Schedule conference calls and meetings, record meeting minutes, sort and deliver incoming mail, and respond to water treatment plant management support request.
Support department leads with events and special project needs.
Conduct office equipment and supply inventory and maintains stock levels.
Maintain positive and productive working relationships with internal and external customers and staff.
Act as the first point of contact greeting visitors, contractors, consultants, and Pittsburgh Water staff.
Receive and direct Water Treatment Plant visitors, answer phones, and direct calls.
Assist staff with administrative requests.
Assist in maintaining the Water Treatment Plant room calendars.
Manage records in accordance with the Authority’s policies.
Perform filing of both digital and physical records.
Perform other related tasks as assigned or required.