Green Cove Springs Administrative Assistant

COMMUNITY SENIOR SERVICES INC•Green Cove Springs, FL

1d•$0 - $16•Onsite

About The Position

This position will serve as a receptionist and office assistant and will assist the Administrative Department through the provision of administrative support activities. The role requires a High School Diploma or GED, computer and typing skills, strong communication skills (oral and written), and the ability to relate well with others. Candidates must also submit to a Level II background and drug screening. The position offers a challenging and highly rewarding work experience where every day provides an opportunity for growth.

Requirements

High School Diploma or GED
Computer and typing skills
Strong communication skills, both oral and written.
Ability to relate well with others.
Must submit to Level II background and drug screening.
Typing: 1 year (Required)
Computer skills: 1 year (Required)

Responsibilities

Manages a multi-line telephone system. Receives and routes calls, takes messages and provides information to callers as assigned.
Types and files correspondence, verifies receipt of information, makes copies and faxes information to assist the client in accessing services.
Inputs and maintains data of DOEA service units for senior centers into ServTracker and Sharepoint.
Responsible for sorting and distributing incoming mail as well as completing mail run assignments.
Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office.
Maintains Staff Directories.
Assists other departments as requested or assigned.
Performs related duties as required.
Cross-trains with other clerical position duties as necessary and backs up Executive Assistant to the Director of Senior Services as needed.
Oversees front desk volunteer.
Orders and maintains appropriate levels of forms and office supplies.
Attends meetings and trainings as required.
Completes other projects as assigned such as client statistical research, serves as back-up in case of illness, vacation, etc.
Other duties as assigned by supervisor.