Administrative Assistant

Aston Carter • St. Louis, MO

2d • $23 - $27 • Onsite

About The Position

The Administrative Assistant provides comprehensive administrative support to a busy office location, ensuring day-to-day operations run smoothly and efficiently. This role involves a variety of clerical and organizational tasks, including invoice processing, meeting preparation, data entry, and coordination of building maintenance and services.

Requirements

• Strong administrative experience in an office environment.
• Proficiency and comfort using Microsoft Office applications.
• Effective communication skills, both written and verbal.
• Ability to perform repetitive work while maintaining focus and accuracy.
• High attention to detail in all tasks, especially data entry and invoice processing.
• Ability to work well within the existing office culture and collaborate with others.

Nice To Haves

• Previous experience in a similar administrative support role.
• Strong organizational skills and ability to manage multiple tasks.
• Reliability and consistency in meeting deadlines and following procedures.
• Professional demeanor when interacting with internal and external stakeholders.

Responsibilities

• Provide general administrative support to the office, handling a variety of clerical and organizational tasks.
• Process invoices accurately and in a timely manner, following established procedures.
• Prepare office space for meetings, including organizing rooms, materials, and any required equipment.
• Schedule building maintenance and services, coordinating with vendors and service providers as needed.
• Perform data entry tasks with a high degree of accuracy and attention to detail.
• Handle scanning and filing of documents to maintain organized and up-to-date records.
• Communicate clearly and professionally with colleagues, vendors, and visitors, both in writing and verbally.
• Complete repetitive tasks consistently and reliably while maintaining quality and accuracy.
• Support a positive and collaborative office culture through professional conduct and teamwork.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed